Hybrid schedules amplify information loss. AI note-takers help when agendas exist and privacy rules are clear; recording everything raises legal and trust risk.

Start with internal meetings only. Do not record customer calls without an explicit consent policy — even if the tool is “smart.”

Meeting output should be short and operational: decisions, owners, dates. A raw transcript makes nobody accountable.

Role-scope access to recordings and summaries; dumping summaries into a public channel can hurt more than the meeting itself.

Manager action: Pilot auto-notes on internal meetings only; ban recording customer calls without a consent policy.